Duties, Authorities and Responsibilities

DEAN

Job Description
In accordance with the objectives and principles determined by the senior administration of Süleyman Demirel University, the Dean plans, directs, coordinates, supervises and carries out the activities required to ensure that education and teaching are conducted in line with the Faculty’s vision and mission and in accordance with the principles of effectiveness and efficiency.

Duties and Responsibilities
To perform the duties assigned by the Higher Education Law No. 2547.
To chair the Faculty Academic Council, Faculty Board, Faculty Executive Board and Faculty Disciplinary Board; to ensure implementation of board decisions and coordination among Faculty units.
To determine the Faculty’s mission and vision, communicate them to all Faculty staff and motivate staff toward their achievement.
To ensure preparation of the Faculty’s annual analytical budget together with its justifications.
To ensure that movable property is acquired and used effectively, economically, efficiently and lawfully; that controls are performed; that records are maintained transparently through the movable property registration and control officer; and that the management account is submitted.
To have the Faculty’s staffing needs prepared and submit them to the Rectorate.
To exercise general supervision and oversight over all Faculty units.
To ensure establishment of information systems in electronic and printed environments within the Faculty.
To ensure preparation and implementation of surveys required for the information system.
To ensure that education and teaching activities are carried out regularly within the Faculty.
To develop policies and strategies related to education, teaching and research.
To organize courses, seminars, conferences and similar activities in areas needed by academic and administrative staff and to support the Faculty in becoming a continuously learning organization.
To ensure that evaluation and quality improvement activities are conducted regularly.
To identify and resolve problems related to the Faculty’s education and teaching system and, when necessary, refer them to higher authorities.
To monitor emerging trends in education and teaching and ensure their implementation at Faculty level.
To ensure the regular preparation and continuation of research projects within the Faculty.
To ensure that the necessary work is carried out for accreditation of Faculty programs.
To ensure preparation of the Faculty’s strategic plan.
To ensure effective and efficient use of the Faculty’s physical facilities and human resources.
To ensure that necessary security measures are taken on the Faculty premises.
To represent the Faculty at the highest level.
At the end of each academic year, to report to the Rector on the general condition and functioning of the Faculty.
To perform other duties assigned by the Rector within the scope of the position.
To ensure that activities within the area of duty and responsibility are carried out in accordance with the definitions and instructions of the current internal control system.
To act in accordance with economy and savings principles.
To provide opportunities for continuous development and improvement so that subordinate staff acquire the skills and experience required to perform their work more efficiently, effectively and in accordance with the quality system.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.
To exercise the authority to represent Süleyman Demirel University.
To exercise signature authority.
To exercise spending authority.
To assign work to subordinate managers and staff; direct, supervise, review and correct their work; issue warnings when necessary; and request information and reports.
To exercise authority, within applicable legislation, regarding discipline, recognition, performance records, training, reassignment and leave of subordinate managers and staff.
To make and approve evaluations concerning the selection of personnel to be recruited by the institution.

Immediate Supervisor:

Vice Rector

Subordinate Positions:

Vice Deans, Department Chairs, Faculty Members, Faculty Secretary, Department Secretaries, Dean’s Office

Required Qualifications
To possess the general qualifications stipulated in Civil Servants Law No. 657 and the Higher Education Law No. 2547.
To have the level of professional experience required by the position.
To possess managerial qualifications and understand the requirements of administration and supervision.
To possess the decision-making and problem-solving skills required to perform the position effectively.

Accountability
The Dean is accountable to the Rector of Süleyman Demirel University for carrying out all duties listed above in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547

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VICE DEAN - 1

Job Description
In accordance with the objectives and principles determined by the senior administration of Süleyman Demirel University, the Vice Dean assists in planning, directing, coordinating and supervising Faculty activities so that education and teaching are carried out effectively and efficiently in line with the Faculty’s vision and mission.

Duties and Responsibilities
To perform the duties of the Vice Dean stipulated in Article 16 of Law No. 2547 and to serve as the Dean’s primary assistant in the administration of the Faculty.
To carry out, on behalf of the Dean, matters related to education and teaching.
To coordinate student affairs.
To coordinate international matters, including Farabi and Erasmus activities.
To coordinate the Bologna Process.
To oversee Faculty web management.
To follow up meetings of the Faculty Board and Faculty Executive Board.
To prepare the Faculty’s strategic plan.
To develop policies and strategies concerning education, teaching and research.
To prepare presentations for the annual Academic General Assembly.
To review documents to be submitted to boards dealing with education and teaching.
To ensure preparation of Faculty regulations and directives when required.
To ensure administration of Teaching Process Evaluation Surveys to teaching staff.
To ensure that teaching staff conduct their courses regularly.
To plan work concerning course plans, classroom allocation and examination schedules and chair relevant working groups.
To supervise course delivery, timely administration of examinations and effective use of classrooms, and coordinate matters related to computer laboratories.
To review teaching assignments, identify needs for instructors from outside the Faculty and inform the Dean.
To ensure orderly course registration at the beginning of each semester.
To prepare and administer student surveys evaluating the Faculty.
To organize orientation activities for new students.
To organize elections for class representatives and the Faculty student representative and chair related meetings.
To follow up procedures related to horizontal transfer, vertical transfer, double major programs and admission of international students.
To supervise student medical reports and leave procedures.
To monitor student numbers, academic achievement and relevant statistics.
To conduct scholarship procedures and chair relevant commissions.
To address the needs of disadvantaged students and students requiring assistance.
To follow student disciplinary investigation files and chair relevant commissions.
To organize graduation ceremony activities.
To supervise activities organized by student clubs and students.
To review student club requests concerning posters, equipment and halls.
To receive student concerns on behalf of the Dean and work toward solutions.
To assist students wishing to participate in Erasmus and Farabi programs and coordinate with departments.
To monitor the academic progress of international students and coordinate with relevant public authorities and diplomatic missions where required.
To ensure preparation of diploma supplements based on ECTS and their provision to students upon request.
To ensure establishment of the Faculty’s electronic information system.
To ensure preparation and regular functioning of the Faculty website.
To maintain relations with relevant graduate institutes.
To review student internship requests.
To review job applications sent to the Faculty and ensure their announcement.
To determine students to work part-time, together with their working hours and workplaces.
To organize Faculty conferences, panels, meetings, symposia, seminars, meals, trips and technical visits.
To comply with Faculty ethical principles and participate in internal control activities.
To perform other duties assigned by the Dean.
To remain informed about the other Vice Dean’s responsibilities and, when necessary, carry out those responsibilities during the other Vice Dean’s absence.
When the Dean is absent, to exercise the delegated administrative and expenditure authority within the applicable framework.

Immediate Supervisor:

Dean

Subordinate Positions:

Department Chairs, Faculty Members, Faculty Secretary, Department Secretaries, Dean’s Office

Accountability
The Vice Dean is accountable to the Dean for carrying out the duties listed above in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547

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VICE DEAN - 2

Duties and Responsibilities
To perform the duties of the Vice Dean stipulated in Article 16 of Law No. 2547 and to serve as the Dean’s primary assistant in the administration of the Faculty.
To carry out personnel affairs on behalf of the Dean.
To coordinate accounting and financial affairs, including purchasing.
To coordinate movable property and inventory affairs.
To coordinate civil defense affairs.
To follow up meetings of the Faculty Board.
In the Dean’s absence, to chair the Faculty Academic Council, Faculty Board and Faculty Executive Board when required.
To monitor appointment, position, leave, medical report and other personal rights procedures for academic and administrative staff and address staff requests.
To supervise disciplinary procedures concerning academic and administrative staff.
To plan building use and room allocation.
To review preparations for offices and classrooms, identify needs and supervise related work.
To supervise technical services.
To ensure that necessary measures are taken concerning laboratories.
To ensure implementation of plans for interior and exterior building repairs.
To consult unit supervisors regarding materials to be purchased or produced and consider their opinions and recommendations.
To ensure Faculty needs are met and staff assigned to relevant duties are selected and supervised.
To supervise accrual and inventory services and ensure orderly storage.
To support proper use of nearby parking areas and resolution of related problems.
To coordinate relations concerning the canteen.
To oversee cleanliness and order of administrative buildings and classrooms.
To ensure that the duties and responsibilities of administrative staff are defined.
To ensure regular operation of printing, photocopying and information technology services.
To ensure supervision of internal and external announcements and notices.
To ensure that forms received from departments are forwarded to the relevant units on time.
To coordinate relations with ÖSYM and the Open Education Faculty.
To prepare the annual activity report, strategic plan, compliance action plan and audit report.
To supervise and finalize purchasing and procurement activities.
To review requests concerning book exhibitions, stands, posters and similar activities within the Faculty.
To supervise cleaning services.
To ensure that suggestion and feedback boxes are opened and evaluated regularly.
To ensure preparation and review of course-payment forms.
To comply with Faculty ethical principles and participate in internal control activities.
To perform other duties assigned by the Dean.
To remain informed about the other Vice Dean’s responsibilities and, when necessary, carry them out during the other Vice Dean’s absence.
When the Dean is absent, to exercise the delegated administrative and expenditure authority within the applicable framework.

Immediate Supervisor:

Dean

Subordinate Positions:

Department Chairs, Faculty Members, Faculty Secretary, Department Secretaries, Dean’s Office

Accountability
The Vice Dean is accountable to the Dean for carrying out the duties listed above in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547

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FACULTY SECRETARY

Job Description
In accordance with the objectives and principles determined by the senior administration of Süleyman Demirel University, the Faculty Secretary organizes administrative and academic affairs under the responsibility of the Dean and Vice Deans so that the Faculty’s activities are carried out effectively and efficiently in line with its vision and mission.

Duties and Responsibilities
Pursuant to Article 51(b) of the Higher Education Law No. 2547, to conduct the administrative services of the Faculty under the Dean.
To plan, coordinate and supervise matters falling within the scope of the Faculty Secretariat in a sound, orderly and coordinated manner and in accordance with applicable legislation.
To prepare, upon the Dean’s instruction, the agendas of the Academic General Assembly, Faculty Board, Faculty Executive Board and Faculty Disciplinary Board; ensure notification to members; and serve as rapporteur.
To prepare the Faculty’s fiscal-year budget and ensure its effective use.
To ensure that internal and external correspondence is conducted.
To take necessary security measures on Faculty premises.
To ensure heating, lighting, cleaning, maintenance and repair services for all Faculty buildings and implement security measures.
To ensure procurement of goods and services required by the Faculty.
To participate in the arrangement and allocation of offices.
To ensure cleaning services are carried out and perform necessary checks.
To act in accordance with economy principles and ensure efficient and economical use of resources.
To provide teaching staff with required teaching equipment and ensure maintenance and repair.
To ensure records of Faculty movable property are maintained, system entry/exit procedures are completed and equipment is kept ready for service.
To organize ceremonies held by the Faculty.
To follow legislation related to the activities of the Faculty Secretariat.
To follow practices and payments concerning staff personal rights.
To participate in and supervise civil defense activities.
To follow examination procedures for academic staff recruitment and ensure results are forwarded to the Rectorate; to ensure reminders are made regarding extensions of academic staff appointments.
To coordinate student affairs services.
To coordinate personnel affairs.
To supervise subordinate personnel and ensure compliance with working hours and dress regulations.
To ensure coordination, cooperation and harmony among units/personnel affiliated with the Faculty Secretariat and resolve arising problems.
To inform supervisors about work related to the position.
To develop projects to improve efficient functioning of Faculty units/personnel.
Where necessary, to initiate disciplinary investigations concerning subordinate staff in accordance with legislation.
To ensure preparation of the annual activity report.
To comply with Faculty ethical principles and participate in internal control activities.
To perform other duties deemed appropriate by the Dean and Vice Deans.

Immediate Supervisor:

Dean and Vice Deans

Subordinate Positions:

Department Secretaries, Dean’s Office

Accountability
The Faculty Secretary is accountable to the Dean and Vice Deans for carrying out all duties listed above in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547
Civil Servants Law No. 657
Decree-Law on the Administrative Organization of Higher Education Supreme Bodies and Higher Education Institutions

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FACULTY BOARD

Job Description
The Faculty Board is chaired by the Dean and consists of the chairs of the departments affiliated with the Faculty, the directors of affiliated institutes and schools where applicable, and elected faculty members as specified in the Higher Education Law. It normally meets at the beginning and end of each semester and may be convened by the Dean when necessary.

Duties and Responsibilities
To determine the principles, plans, programs and academic calendar concerning the Faculty’s education and teaching, scientific research and publication activities.
To elect members to the Faculty Executive Board.
To perform other duties assigned by applicable law and regulations.

Immediate Supervisor:

Office of the Dean

Accountability
The Faculty Board is accountable to the Dean and Vice Deans for carrying out these duties in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547

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FACULTY EXECUTIVE BOARD

Job Description
The Faculty Executive Board is chaired by the Dean and consists of members elected by the Faculty Board for the periods and categories specified in the Higher Education Law. It meets upon the Dean’s call and may establish temporary working groups or education and teaching coordination bodies where necessary.

Duties and Responsibilities
To assist the Dean in implementing the principles established by decisions of the Faculty Board.
To ensure implementation of the Faculty’s education and teaching plans, programs and academic calendar.
To prepare the Faculty’s investment, program and budget proposal.
To decide on matters concerning Faculty administration submitted by the Dean.
To decide on student admission, course equivalency, dismissal and procedures concerning education, teaching and examinations.
To perform other duties assigned by law.

Immediate Supervisor:

Office of the Dean

Accountability
The Faculty Executive Board is accountable to the Dean and Vice Deans for carrying out these duties in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547

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DEAN’S SECRETARY

Job Description
In accordance with the objectives and principles determined by the senior administration of Süleyman Demirel University, the Dean’s Secretary manages the Dean’s appointments, visitors, correspondence flow and related office services so that Faculty activities are carried out effectively and efficiently.

Duties and Responsibilities
To manage services related to the Dean’s appointments and visitors in accordance with modern communication principles.
To arrange the Dean’s internal and external telephone calls.
To receive documents arriving at the Dean’s Office and register them in the document system.
To ensure incoming documents are signed by the appropriate senior administrators and forwarded to the relevant units.
To deliver referred documents to the relevant services against receipt.
To ensure communication between the Dean and all official institutions and units.
To record visitors arriving when the Dean is absent and inform the Dean.
To arrange the Dean’s internal and external appointment requests.
To prepare and distribute the Dean’s congratulatory messages for religious and national holidays.
For official assignments of the Dean, to follow departure/return correspondence and make travel and accommodation reservations.
To comply with Faculty ethical principles and participate in internal control activities.
To perform other duties assigned within the scope of the Dean’s Office.
To perform other work and procedures assigned by the immediate supervisor(s).

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Office of the Dean

Accountability
The Dean’s Secretary is accountable to the Office of the Dean and the Faculty Secretary for carrying out the duties stated above.

References
Higher Education Law No. 2547

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DEPARTMENT CHAIR

Job Description
In accordance with the objectives and principles determined by the senior administration of Süleyman Demirel University, the Department Chair conducts the administrative and academic affairs of the department so that education, teaching and related activities are carried out effectively and efficiently in line with the Faculty’s vision and mission.

Duties and Responsibilities
To carry out the duties of Department Chairs specified in Article 21 of Law No. 2547.
To manage the department.
When unable to be on duty, to appoint a faculty member to act on behalf of the Department Chair.
To ensure continuity of department administration in cases of long-term absence in accordance with applicable appointment procedures.
To be responsible for all levels of education, teaching and research within the department and for orderly and efficient conduct of all department activities.
To chair department boards.
To report the department’s needs to the Dean’s Office in writing.
To ensure proper correspondence between the Dean’s Office and the department.
To coordinate the academic divisions affiliated with the department.
To ensure balanced distribution of courses among teaching staff.
To ensure regular conduct of education and teaching activities.
To ensure that additional course and examination fee schedules are prepared accurately and on time.
To identify education and teaching problems and report them to the Dean’s Office.
To conduct evaluation and quality improvement activities and submit reports to the Dean’s Office.
To conduct accreditation work for programs affiliated with the department.
To foster communication among teaching staff for efficient and effective education, teaching and scientific research.
To provide required department information for the Faculty Academic General Assembly.
To ensure orderly course registration at the beginning of each semester.
To closely address students’ education and teaching problems.
To ensure healthy and regular student–teaching staff relations in line with educational objectives.
To hold meetings with advisors to support orderly course registration.
To ensure implementation of undergraduate education, teaching and examination regulations and directives.
To ensure teaching staff conduct their courses regularly.
To plan and conduct the department’s Erasmus and Farabi activities.
To comply with Faculty ethical principles and participate in internal control activities.
To perform other duties assigned by the Dean’s Office within the scope of the position.

Immediate Supervisor:

Vice Dean

Subordinate Positions:

Faculty Members, Department Secretaries

Accountability
The Department Chair is accountable to the Dean and Vice Deans for carrying out these duties in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547

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DIVISION CHAIR

Job Description
In accordance with the objectives and principles determined by the senior administration of Süleyman Demirel University, the Division Chair carries out the affairs of the academic division so that education and teaching are conducted effectively and efficiently in line with the Faculty’s vision and mission.

Duties and Responsibilities
To chair the Division Board and implement its decisions.
To coordinate teaching staff within the division.
To distribute courses among teaching staff in a balanced and reasonable manner.
To ensure proper correspondence between the Department Chair and the division.
To ensure that additional course and examination fee schedules are prepared accurately and on time.
To exercise general supervision and oversight within the division.
To ensure regular conduct of education and teaching.
To identify education and teaching problems and report them to the Department Chair.
To ensure healthy and regular student–teaching staff relations in line with educational objectives.
To foster an appropriate communication environment among teaching staff for effective education, teaching and scientific research.
To ensure regular preparation and continuation of research projects.
To conduct evaluation and quality improvement activities.
To ensure determination of the division’s learning outcomes/competencies.
To prepare the division’s self-evaluation report.
To prepare the division’s strategic plan.
To carry out work required for accreditation of the division.
To prepare annual evaluation and quality improvement reports and submit them to the Department Chair.
To provide required information for the Faculty Academic General Assembly.
To prepare the division’s seminar program each semester and submit it to the Department Chair.
To ensure orderly course registration at the beginning of each semester.
To hold meetings with advisors to support orderly course registration.
To ensure implementation of the academic advising directive.
To ensure grades are entered regularly into the automation system.
To ensure preparation of classroom-door schedules and teaching-staff door schedules.
To ensure course teaching plans prepared by teaching staff are announced online and communicated to students.
To ensure that teaching staff conduct their courses regularly.
To plan and conduct Erasmus/Farabi activities.
To ensure preparation of diploma supplements in accordance with ECTS.
To comply with Faculty ethical principles and participate in internal control activities.
To perform other duties assigned by the Dean’s Office within the scope of the position.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Deputy Department Chair

Subordinate Positions:

Faculty Members, Department Secretaries

Accountability
The Division Chair is accountable to the Department Chair for carrying out these duties in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547

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DEPUTY DEPARTMENT CHAIRS

Job Description
The Department Chair may appoint up to two faculty members as Deputy Department Chairs. They assist the Department Chair in carrying out departmental duties. They are not the hierarchical supervisors of teaching staff unless acting on behalf of the Department Chair.

Duties and Responsibilities
To act in accordance with the objectives and principles set out in Articles 4 and 5 of the Higher Education Law.
To plan staffing and teaching-staff needs and submit them to the Department Chair.
To ensure balanced distribution of courses.
To ensure course plans and contents are updated and aligned with comparable university programs.
To participate in department boards.
To plan national and international scientific congresses.
To prepare course and examination schedules and supervise their implementation.
To support establishment of master’s and doctoral programs for the development of academic staff.
To promote cooperation and solidarity among teaching staff.
To initiate preparations for extension of teaching staff appointments.
To ensure efficient, effective and economical use of resources.
To monitor student attendance and achievement.
To evaluate the status of students with medical reports or approved leave.
To conduct work related to graduation projects and graduate theses.
To carry out annual mandatory work such as activity reports, strategic plans and performance criteria and submit reports to the Dean’s Office.
To coordinate Erasmus and Farabi activities.
To address the needs of students with disabilities and international students.
To ensure documents concerning additional course payments reach the Dean’s Office on time.
To address the department’s needs.
To support allocation of undergraduate and graduate thesis supervision and prepare course and examination schedules.
To organize student council elections.
To ensure the department website is updated.
To support establishment and monitoring of graduate thesis juries.
To monitor teaching staff leave and assignment requests.
To strengthen student advising services and arrange student consultation hours.
To organize departmental seminars.
To comply with Faculty ethical principles and support internal control activities.
To perform other duties assigned by the Dean, Vice Dean and Department Chair.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Department Chair

Accountability
Deputy Department Chairs are accountable to the Department Chair for carrying out their duties in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547

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FACULTY MEMBER

Job Description
In accordance with the objectives and principles determined by the senior administration of Süleyman Demirel University, Faculty Members carry out education, teaching, research and related academic activities effectively and efficiently in line with the Faculty’s vision and mission.

Duties and Responsibilities
To act in accordance with the objectives and principles stated in Articles 4 and 5 of the Higher Education Law.
To participate in scientific and academic activities within the Faculty.
To provide information and documents requested by the Faculty concerning courses and laboratories under their responsibility.
To participate in preparation and planning of course content.
To ensure courses are delivered completely in accordance with the schedule.
To participate in student advising and support students’ adaptation to the department and their environment.
To obtain required approvals from the Department Chair in a timely manner for changes concerning courses and laboratories under their responsibility.
At the end of each semester, to conduct improvement work based on results of student course-evaluation forms.
To perform other duties specified in the Higher Education Law and relevant regulations.
To pursue continuous professional development, improve foreign-language proficiency, academic knowledge and intellectual capacity, contribute to extracurricular university activities and social responsibility projects, and strive to contribute to society and students.
To participate in meetings designated by the Department Chair and support department activities.
To conduct scientific research and produce publications.
To support organization of national and international scientific congresses.
For courses taught by multiple instructors, to coordinate content and assessment through meetings to promote consistency.
To ensure efficient, effective and economical use of resources.
To monitor student attendance and achievement.
To support the department’s education and teaching activities, strategic planning and performance-related work.
To participate in Erasmus and Farabi activities.
To address the needs of students with disabilities and international students.
To submit forms forming the basis for additional course payments to the accrual unit accurately and on time.
To assist in proper use and protection of classrooms.
To investigate causes of absenteeism and failure among undergraduate and graduate students and report findings to the Department Chair.
To submit an annual list of academic activities to the Department Chair.
To comply with Faculty ethical principles and support internal control activities.
To perform other duties assigned by the Division Chair, Department Chair and Dean.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Office of the Dean / Department Chair

Required Qualifications
To possess the general qualifications stipulated in Civil Servants Law No. 657 and the Higher Education Law No. 2547.
To have the level of professional experience required by the position.
To possess the decision-making and problem-solving skills required to perform the position effectively.

Accountability
Faculty Members are accountable to the relevant Department Chair for carrying out these duties in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547

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LECTURER / INSTRUCTOR

Job Description
Lecturers and instructors are teaching staff responsible for delivering courses and practical instruction. Where a course or practice requires specialized knowledge and expertise and no appointed faculty member is available, qualified specialists recognized for their work may be appointed for a fixed term or on an hourly basis in accordance with applicable legislation.

Duties and Responsibilities
To use their full professional potential to contribute to the objectives and targets of the Faculty and department.
To carry out activities assigned under their responsibility within the Faculty.
To provide information and documents requested by the Dean’s Office concerning courses and laboratories under their responsibility.
At the end of each semester, to conduct improvement work based on student course-evaluation results.
To perform other duties specified in the Higher Education Law and relevant regulations.
To carry out advising and teaching duties to the best of their ability in accordance with higher education legislation and contemporary academic standards.
To pursue continuous self-development, improve foreign-language proficiency, academic knowledge and intellectual capacity, organize and contribute to extracurricular university activities, take part in social responsibility projects and strive to benefit society and students.
To comply with Faculty ethical principles and participate in internal control activities.
To perform duties assigned by the Dean’s Office and Department Chair.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Department Chair / Program Chair

Required Qualifications
To possess the general qualifications stipulated in Civil Servants Law No. 657 and the Higher Education Law No. 2547.
To have the level of professional experience required by the position.
To possess the decision-making and problem-solving skills required to perform the position effectively.

Accountability
Lecturers and instructors are accountable to the relevant Department Chairs for carrying out these duties in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547

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RESEARCH ASSISTANTS

Job Description
Research Assistants assist with research, examinations and experiments conducted at higher education institutions and carry out other related duties assigned by the authorized bodies.

Duties and Responsibilities
To act in accordance with the objectives and principles stated in Articles 4 and 5 and the duties set out in Articles 3/p and 33 of the Higher Education Law.
To be present and provide assistance in scientific research and academic activities.
To perform assigned duties related to graduation ceremonies and orientation programs.
To lead student groups representing the Faculty in sports events when assigned.
To participate in preparation of course and examination schedules.
To assist faculty members in student advising services.
To participate in meetings and representation duties deemed appropriate.
To conduct scientific research and activities and produce publications.
To pursue an academic career through master’s and doctoral programs.
To support efficient, effective and economical use of resources.
To support annually required departmental work such as education and teaching activities, strategic plans and performance criteria.
To comply with Faculty ethical principles and support internal control activities.
To perform other duties assigned by the Division Chair, Department Chair and Dean.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Department Chair / Program Chair

Required Qualifications
To possess the general qualifications stipulated in Civil Servants Law No. 657 and the Higher Education Law No. 2547.
To have the level of professional experience required by the position.
To possess the decision-making and problem-solving skills required to perform the position effectively.

Accountability
Research Assistants are accountable to the relevant Department Chairs and Division Chairs for carrying out these duties in accordance with applicable laws and regulations.

References
Higher Education Law No. 2547

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PURCHASING AND ACCRUAL OFFICER

Job Description
The Purchasing Officer is responsible for procuring the goods and services required for Faculty activities in accordance with applicable legislation. The Accrual Officer prepares documents and correspondence concerning salaries, additional course payments and other payments.

Duties and Responsibilities
To carry out personnel salary procedures.
To process accrual procedures for staff entering or leaving employment.
To prepare domestic and international permanent travel-expense declarations.
To process travel and per diem payments for domestic and international assignments.
To process payments related to academic jury membership fees.
To prepare payment-order documents for Faculty expenditures.
To maintain required expenditure files.
To conduct market research with other purchasing officers for materials to be purchased, prepare correspondence and inform the commission chair.
To ensure payments are made accurately and on time in accordance with applicable laws and regulations.
To review accrual documents carefully and prevent erroneous payments.
To obtain necessary office printing supplies.
To forward payment-related electronic/list documents to the relevant bank as required.
To monitor personnel departures, appointments, leave, medical reports and temporary assignments in order to prevent erroneous payments.
To follow documents required for additional course payments, warn units or staff in case of missing documents and report delays to supervisors.
To complete Social Security Institution employment entry/exit notifications and monthly premium procedures for paid personnel.
To ensure continuous backup and storage of accrual-related information.
To archive payment-related documents.
To comply with decisions arising from annual Court of Accounts audits and carry out payments accordingly.
To prevent disclosure of information or documents to unauthorized persons without supervisors’ knowledge.
To support budget preparation.
To keep personnel information current and transmit required data to the Social Security Institution.
To comply with Faculty ethical principles and support internal control activities.
To use Faculty assets and resources efficiently and economically.
To avoid waste and observe confidentiality.
To comply with working hours and dress regulations.
To recognize sensitive and high-risk duties and act accordingly.
To perform other duties assigned by the Faculty Secretary.
For purchasing activities, to conduct market research, prepare purchasing correspondence and submit documents to the relevant commission.
To prepare internal and external correspondence concerning unit activities and submit it to the Faculty Secretary for approval.
To prepare unit documents in accordance with instructions of the Faculty Secretary.
To file and archive documents according to the standard filing system.
To communicate with internal or external persons on work-related matters when instructed.
To report regularly to the Faculty Secretary on activities, needs and problems.
To prepare procurement and maintenance/repair documentation for goods, services, equipment and facilities under applicable public procurement legislation.
To prepare documentation for procurement requested by administrative units.
To prepare documentation for purchases from the State Supply Office.
To record and approve relevant procurements in the Public Procurement Authority system as required by applicable legislation.
To prepare annual budget proposal work in accordance with the Budget Preparation Guide and submit it through the Faculty Secretary.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Faculty Secretary

Required Qualifications
To possess the general qualifications stipulated in Civil Servants Law No. 657.
To have the level of professional experience required by the position.
To possess the decision-making and problem-solving skills required to perform the position effectively.

Accountability
Purchasing and accrual officers are accountable to the Dean, Vice Deans and Faculty Secretary for carrying out these duties in accordance with applicable laws and regulations.

References
Civil Servants Law No. 657

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CORRESPONDENCE UNIT / ADMINISTRATIVE CLERK

Job Description
The Correspondence Unit Administrative Clerk performs the assigned duties within the service area of the unit in accordance with laws, regulations and other applicable legislation.

Duties and Responsibilities
To prepare agendas of Faculty boards one day in advance, record decisions in the decision book and distribute decisions to relevant units.
To draft Faculty Board decisions and ensure they are signed.
To organize Faculty correspondence and prepare documents for signature.
To register incoming and outgoing documents and forward referred documents to relevant units against receipt.
To ensure internal and external postal procedures are conducted regularly each day.
To protect all information and documents belonging to the Dean’s Office and prevent access by unauthorized persons.
To work harmoniously with other units in support of efficiency and a positive working environment.
To maintain statistical information concerning the Faculty.
To ensure correspondence is concise, clear and error-free.
To review documents received from units and return incorrect documents for correction.
To monitor changes in laws and regulations.
To follow time-sensitive correspondence.
To archive documents that must be retained at year-end.
To arrange documents in accordance with regulations.
To retain a copy of documents sent to higher authorities and other institutions.
To avoid unnecessary correspondence.
To comply with workplace safety requirements and check electronic equipment at the end of working hours.
To comply with Faculty ethical principles and support internal control activities.
To use Faculty assets and resources efficiently and economically.
To avoid waste and observe confidentiality.
To comply with working hours and dress regulations.
To recognize sensitive and high-risk duties and act accordingly.
To perform other duties assigned by the Faculty Secretary.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Faculty Secretary

Accountability
The Correspondence Unit Administrative Clerk is accountable to the Dean, Vice Deans and Faculty Secretary for carrying out these duties in accordance with applicable laws and regulations.

References
Civil Servants Law No. 657

‍

PERSONNEL UNIT / ADMINISTRATIVE CLERK

Job Description
The Personnel Unit Administrative Clerk is responsible for preparing incoming and outgoing personnel documents, carrying out internal and external personnel correspondence and maintaining personnel files.

Duties and Responsibilities
To prepare personnel-related correspondence and documents for signature.
To maintain staffing information; follow grade/step progression, transfers, appointments and resignations; and prepare required personnel decisions.
To prepare return-to-duty documents following leave, assignment or medical report.
To notify the accrual office of personnel assignments, reports, leave and separations.
To monitor academic staff appointment periods, promotion dates and military-service procedures and inform the Faculty Secretary.
To protect confidential information and documents belonging to the Dean’s Office and personnel.
To prevent unauthorized access to personnel files and related documentation.
To conduct correspondence concerning transferred-in and transferred-out staff.
To monitor asset declarations of academic and administrative staff.
To process commencement and termination of duty procedures.
To follow personnel-record correspondence.
To process green and service passport procedures.
To conduct staff identity-card correspondence.
To conduct correspondence for domestic and international assignments.
To conduct and follow examination and jury procedures related to recruitment of teaching staff.
To process procedures for staff appointed under relevant academic development programs.
To conduct correspondence concerning compulsory service obligations.
To monitor appointment procedures and correspondence for teaching staff in departments and divisions.
To monitor terms of office of the Dean, Vice Deans, Department Chairs, Deputy Department Chairs and Division Chairs.
To prepare acting/representation correspondence for the Dean, Department Chairs and Faculty Secretary.
To conduct leave correspondence for academic and administrative staff.
To process retirement procedures for academic and administrative staff.
To follow disciplinary investigations concerning academic and administrative staff.
To follow Social Security Institution activation procedures for newly recruited and departing staff.
To monitor administrative staff positions and conduct related correspondence.
To process personnel adaptation/equivalency procedures where applicable.
To keep all personnel lists up to date.
To work harmoniously with other units for efficiency and a positive working environment.
To maintain statistical information concerning the Faculty.
To ensure correspondence is concise, clear and error-free.
To monitor changes in laws and regulations.
To follow time-sensitive correspondence.
To archive documents at year-end.
To arrange documents in accordance with regulations.
To retain copies of documents sent to higher authorities and other institutions.
To comply with working hours and dress regulations.
To comply with Faculty ethical principles and participate in internal control activities.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Faculty Secretary

Accountability
The Personnel Unit Administrative Clerk is accountable to the Dean, Vice Deans and Faculty Secretary for carrying out these duties in accordance with applicable laws and regulations.

References
Civil Servants Law No. 657

‍

STUDENT AFFAIRS / ADMINISTRATIVE OFFICER

Job Description
The Student Affairs Officer carries out duties assigned within the service area of the unit in accordance with laws, regulations and other applicable legislation.

Duties and Responsibilities
To process initial registration of newly admitted students.
To prepare student certificates, transcripts and military-status documents and conduct related postal procedures.
To process suspension/freeze of registration.
To process voluntary withdrawal from registration.
To conduct student scholarship and meal-aid procedures.
To conduct student disciplinary procedures.
To process horizontal and vertical transfer registrations.
To calculate success rates.
To conduct correspondence and file/archive documents.
To resolve problems in the Student Information System in coordination with the Information Technology Department.
To process incoming and outgoing student procedures related to Erasmus, Farabi, Mevlana and similar programs.
To prepare student representative elections.
To publish student announcements.
To prepare annual statistical information.
To transfer grades from examination lists to student records and archive examination lists.
To process graduation, clearance and graduation-document procedures.
To complete and forward information concerning government/education credit matters to relevant units.
To process teaching assignments.
To process procedures for part-time student employees.
To prepare student-related decisions approved by the Faculty Executive Board.
To comply with working hours and dress regulations.
To comply with Faculty ethical principles and participate in internal control activities.
To perform other work and procedures assigned by the relevant process owner and supervisor(s).

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Faculty Secretary

Accountability
The Student Affairs Officer is accountable to the Dean, Vice Deans and Faculty Secretary for carrying out these duties in accordance with applicable laws and regulations.

References
Civil Servants Law No. 657

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TECHNICIAN / TECHNICAL STAFF

Job Description
Technicians and technical staff are responsible for resolving technical faults in Faculty buildings, participating in maintenance and repair work and supervising such work where appropriate.

Duties and Responsibilities
To carry out minor repairs concerning electricity, water, doors, windows, machinery and equipment and report larger faults for action.
To develop plans for protection, order and proper functioning of the building and implement them upon approval.
To ensure the building remains ready for education and teaching at all times.
To assist the administration regarding materials needed for machinery, equipment and building maintenance and repair.
To complete office repairs according to the work plan as quickly as possible.
To contribute to economical use of the building and its space allocation.
To follow technological developments and inform relevant persons about innovations.
To monitor annual maintenance contracts and monthly maintenance of machinery and equipment and retain correspondence, reports and warranty documents.
To assist with printing and photocopying when needed.
To comply with Faculty ethical principles and support internal control activities.
To use Faculty assets and resources efficiently and economically.
To avoid waste and observe confidentiality.
To comply with working hours and dress regulations.
To recognize sensitive and high-risk duties and act accordingly.
To perform other duties assigned by the Faculty Secretary.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Faculty Secretary

Accountability
Technicians and technical staff are accountable to the Dean, Vice Deans and Faculty Secretary for carrying out these duties in accordance with applicable laws and regulations.

References
Civil Servants Law No. 657

‍

SUPPORT STAFF

Job Description
Support Staff carry out the work required within their unit so that operational activities related to their duties are performed effectively and efficiently in accordance with the objectives and principles determined by the senior administration of Süleyman Demirel University.

Duties and Responsibilities
To support internal and external mail procedures together with the correspondence unit and distribute department mail and documents received from the Dean’s Office.
To assist with photocopying and reproduction work and distribute documents.
To report faults involving electricity, water, glass, frames, doors and similar matters to the Faculty Secretary and intervene where possible to prevent waste such as lights or taps being left on.
To contribute to a satisfactory working environment for all users.
To ensure the security of photocopying/reproduction rooms.
To prevent unauthorized persons from entering photocopying/reproduction rooms.
To ensure timely reproduction of examination papers in accordance with examination schedules.
To check documents after each procedure and deliver them to the relevant teaching staff member.
To follow technological developments.
To monitor maintenance contracts and periodic servicing of machinery and equipment and retain related correspondence, reports and warranties.
To take necessary measures concerning photocopy-paper supplies.
To keep necessary safety equipment available against fire and other hazards.
To assist staff in work required by Dean’s Office units.
To comply with Faculty ethical principles and support internal control activities.
To use Faculty assets and resources efficiently and economically.
To avoid waste and observe confidentiality.
To comply with working hours and dress regulations.
To recognize sensitive and high-risk duties and act accordingly.
To perform other duties assigned by the Division Chair, Department Chair and Faculty Secretary.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Faculty Secretary

Accountability
Support Staff are accountable to the Dean, Vice Deans, Department Chairs and Faculty Secretary for carrying out these duties in accordance with applicable laws and regulations.

References
Civil Servants Law No. 657

‍

DEPARTMENT SECRETARY

Job Description
The Department Secretary is responsible for conducting the official correspondence and administrative documentation of the department.

Duties and Responsibilities
To conduct and follow general department-secretariat correspondence and organize daily, monthly and annual workflows so that work is completed accurately and on time.
To assist Department Chairs in preparing course plans and conduct related correspondence.
To assist in preparation of course schedules, prepare required data and conduct correspondence.
To prepare notifications to teaching staff concerning course schedules.
To assist in preparation of examination schedules, prepare required data and conduct correspondence.
To announce course and examination schedules to teaching staff and students.
To provide required data to the Department Chair during preparation of schedules.
To notify students of classes that cannot be held due to instructors’ approved excuses and inform the Dean’s Office where required.
In accordance with the academic calendar, to provide the Student Affairs Unit with course and instructor information required for online registration.
To process student advisor assignments before the beginning of each academic year.
To archive midterm, final, make-up, amnesty and exemption examination results and grade approval forms.
To forward previously completed courses of newly admitted students for academic review and conduct correspondence concerning equivalency decisions and submission to the Executive Board.
To receive students’ registration-freeze applications and conduct correspondence for submission to the Executive Board.
To conduct internship correspondence and guide students.
To conduct correspondence concerning extension of appointments of academic staff affiliated with the department.
To receive teaching staff grade-correction requests and conduct correspondence for submission to the Executive Board.
To conduct correspondence and announcements concerning meal assistance.
To conduct correspondence and announcements concerning scholarships.
To process departmental clearance procedures for students leaving the University.
To conduct correspondence concerning horizontal student transfers.
To publish announcements concerning academic staff and students.
To conduct required correspondence concerning student graduation.
To follow and implement decisions of the Council of Higher Education, Senate and similar bodies.
To conduct procedures and correspondence concerning student amnesty provisions.
To receive justified late-registration applications and conduct correspondence for submission to the Executive Board.
To cooperate with other internal units when necessary for departmental procedures.
To archive department-related documents.
To implement and communicate decisions issued by relevant boards concerning students.
To meet students’ document requests.
To collect departmental data required for activity reports and provide it to the correspondence unit.
To conduct correspondence for conferences, seminars and similar activities.
To contribute to a satisfactory service environment for visitors.
To answer students’ education-related questions courteously or direct them to the appropriate unit.
To inform the Faculty Secretary of department-secretariat tasks that cannot be completed and the reasons.
To use Faculty assets and resources efficiently and economically.
To avoid waste and observe confidentiality.
To comply with working hours and dress regulations.
To comply with Faculty ethical principles and support internal control activities.
To recognize sensitive duties and act accordingly.
To perform other duties assigned by the Department Chair and Faculty Secretary.

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Faculty Secretary

Accountability
The Department Secretary is accountable to the Dean, Vice Deans, Department Chairs and Faculty Secretary for carrying out these duties in accordance with applicable laws and regulations.

References
Civil Servants Law No. 657

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MOVABLE PROPERTY AND INVENTORY CONTROL OFFICER

Job Description
The Movable Property and Inventory Control Officer is responsible for recording, safeguarding and distributing Faculty property, transferring property to other institutions where applicable, removing items from inventory and carrying out related procedures in accordance with applicable laws and regulations.

Duties and Responsibilities
To carry out all incoming and outgoing material transactions in accordance with instructions.
To process durable assets and consumables acquired by the institution in accordance with applicable procedures.
To conduct durable movable-property assignment procedures.
To prepare work plans and programs related to operating procedures.
To review units’ needs lists together with current warehouse stock.
To prepare movable transaction forms and inspection reports for materials purchased by the Purchasing Unit.
To record materials obtained from University units in accordance with procedures and report donated materials to the Strategy Development Department.
To prepare quarterly consumption-material write-off lists and report them to the Strategy Development Department.
To conduct unit filing procedures and ensure transfer of materials/documents to the archive where required.
To conduct conformity-approval procedures.
To conduct inventory counts within the periods and procedures specified in regulations.
At the end of the fiscal year, to classify, file and archive relevant documents.
At the end of the fiscal year, to prepare inventory-count records, movable-property count and listing records, and movable-property management account schedules.
To conduct necessary correspondence with other University units concerning maintenance, repair and material requests and ensure identified problems are resolved.
To comply with working hours and dress regulations.
To comply with Faculty ethical principles and support internal control activities.
To perform other work and procedures assigned by the relevant process owner and supervisor(s).

Authorities
To exercise the authority necessary to carry out the duties and responsibilities stated above.
To use the tools, equipment and other resources required to carry out the activities.

Immediate Supervisor:

Faculty Secretary

Accountability
The Movable Property and Inventory Control Officer is accountable to the Dean, Vice Deans, Department Chairs and Faculty Secretary for carrying out these duties in accordance with applicable laws and regulations.

References
Civil Servants Law No. 657

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